AI Appointment Scheduling: Book Meetings With Natural Language in 3 Languages

Scheduling Should Be Effortless

Your leads should never have to navigate a complex booking form. When someone says "Can I come in tomorrow at noon?" or "¿Puedo agendar para mañana a mediodía?" — the AI should understand and book it.

Our appointment scheduling engine handles natural language date and time expressions in English, Spanish, and Portuguese. It integrates with Google Calendar for real-time availability checking and automatic meeting creation.

What the AI Understands

The scheduler handles expressions like:

English: "tomorrow at noon", "next Monday at 3pm", "the day after tomorrow in the morning", "this Friday at midnight"

Spanish: "mañana a mediodía", "el próximo lunes a las 3", "pasado mañana por la mañana"

Portuguese: "amanhã ao meio-dia", "próxima segunda às 15h", "depois de amanhã de manhã"

It also understands relative dates ("in 3 days"), weekday names, month names, and ISO date formats.

Google Calendar Integration

• Real-time availability: The AI checks your calendar before suggesting times
• Automatic event creation: Confirmed appointments appear on your Google Calendar instantly
• Google Meet: Optional automatic Google Meet link generation
• Reminders: Automated appointment reminders sent to both parties
• Timezone-aware: Respects the lead's timezone for accurate scheduling

Works Across All Channels

Appointment scheduling works through:

• Voice calls (AI agent books during the call)
• Chat widget (visitors book through conversation)
• SMS (text-based booking)
• Email (booking links in automated emails)
• Client portal (self-service booking)

FAQ

Q: Does it integrate with calendars other than Google?

A: Google Calendar is our primary integration. Additional calendar providers are on our roadmap.

Q: Can I set custom availability hours?

A: Yes. You configure business hours and availability rules per calendar.

Q: What plans include appointment scheduling?

A: All plans include appointment scheduling. Google Calendar sync is available on Professional and Enterprise plans.